🎭Stage Management Unit 9 – Cuing Systems and Calling Shows

What Are Cuing Systems?

• Cuing systems are the methods stage managers use to communicate and coordinate all technical elements of a live performance
• Ensure lighting, sound, set changes, and other technical aspects happen at the correct times throughout the show
• Consist of a series of predetermined signals (cues) that prompt specific actions from the technical crew
• Cues are typically given verbally over a headset system or visually using a prompt book
• Well-designed cuing systems are essential for creating a seamless and professional performance
• Require careful planning, clear communication, and precise timing to execute effectively
• Stage managers work closely with directors and designers to develop and refine the cuing system during rehearsals

Types of Cues in Theater

• Lighting cues signal changes in the lighting design, such as dimming, brightening, or changing colors
• Sound cues indicate when to start, stop, or adjust sound effects, music, or microphones
• Set change cues prompt the crew to move scenery, furniture, or props on or off stage
• Performer entrance and exit cues ensure actors enter and leave the stage at the appropriate times
• Special effect cues coordinate the timing of effects like fog, pyrotechnics, or projections
• Fly cues signal the raising or lowering of curtains, backdrops, or other suspended elements
• Costume quick change cues alert dressers to assist actors with rapid costume changes offstage
• Orchestra cues synchronize the live music with the action on stage

The Cue Sheet: Your Best Friend

• A cue sheet is a detailed document that lists all the cues in a show, along with their corresponding numbers, descriptions, and timings
• Serves as a roadmap for the stage manager to follow during the performance
• Typically includes columns for the cue number, cue type (lighting, sound, etc.), description, and any special notes or instructions
• Created during the rehearsal process as the stage manager works with the director and designers to refine the cuing
• Often organized in a spreadsheet or table format for easy reference
• Stage managers may use color-coding or other visual aids to highlight important cues or group similar types of cues together
• A well-organized and accurate cue sheet is essential for ensuring a smooth and error-free performance

Calling Shows: Basics and Techniques

• Calling a show involves giving verbal cues to the technical crew over a headset system to execute the cues in the correct order and timing
• Stage managers typically call shows from a booth or backstage area with a clear view of the stage
• Use a prompt book (a copy of the script with all blocking, cues, and notes) to follow along with the action on stage
• Develop a clear and concise language for giving cues, often using standardized phrases like "Standby," "Go," or "Execute"
• Maintain a calm and confident demeanor, even in high-pressure situations
• Anticipate potential challenges or delays and have contingency plans in place
• Foster a positive and collaborative relationship with the technical crew to ensure effective communication and teamwork

Timing and Pacing: The Art of the Call

• Timing is crucial when calling cues to ensure a seamless and natural flow of the performance
• Stage managers must develop a keen sense of rhythm and pacing to match the tempo of the show
• Use visual and auditory cues from the performers (dialogue, movement, music) to determine the precise moment to call each cue
• Practice active listening and anticipation to stay one step ahead of the action on stage
• Adjust the timing of cues as needed to accommodate variations in performance (actor pace, audience reactions, technical issues)
• Work closely with the director during rehearsals to establish the desired pacing and rhythm of the show
• Continuously refine and adjust the timing of cues throughout the run of the show to maintain a polished and professional performance

Communication with Crew and Performers

• Effective communication is essential for ensuring a smooth and coordinated performance
• Establish clear protocols for headset communication, including standardized language and etiquette
• Conduct regular check-ins with crew members to ensure everyone is on the same page and prepared for their cues
• Provide feedback and guidance to crew members as needed to help them improve their performance
• Foster a supportive and collaborative environment that encourages open communication and problem-solving
• Communicate any changes or adjustments to the cuing or technical elements in a timely and clear manner
• Maintain open lines of communication with performers to address any concerns or issues that may arise during the run of the show
• Lead by example by maintaining a professional and positive attitude, even in challenging situations

Common Challenges and How to Handle Them

• Technical malfunctions (sound system failure, lighting board crash) require quick thinking and problem-solving skills
  • Have backup systems and contingency plans in place
  • Communicate with crew and performers to adapt as needed
• Missed or late cues can disrupt the flow of the performance
  • Maintain composure and adapt the timing of subsequent cues to get back on track
  • Provide constructive feedback and additional training to crew members as needed
• Understaffing or crew absences can put additional pressure on the stage manager and remaining crew
  • Cross-train crew members to cover multiple roles
  • Maintain an up-to-date contact list and have a plan for finding last-minute replacements
• Last-minute changes to the script, blocking, or technical elements require flexibility and adaptability
  • Communicate changes clearly to all affected crew members and performers
  • Update cue sheets and prompt books as needed
  • Allow extra time for rehearsal and adjustment as needed

Tech Week: Putting It All Together

• Tech week is the final phase of rehearsals leading up to opening night, where all technical elements are integrated with the performance
• Stage managers play a crucial role in coordinating and leading tech rehearsals
• Work closely with the director and designers to establish the flow and timing of each technical element
• Conduct cue-to-cue rehearsals to practice the timing and execution of each cue in sequence
• Provide notes and feedback to crew members and performers to refine and polish the technical aspects of the show
• Manage the stress and pressure of long rehearsal hours and high expectations
• Maintain a positive and focused atmosphere to keep the team motivated and on track
• Ensure all technical elements are functioning properly and safely before opening night
• Lead the team in a final dress rehearsal to simulate the full performance experience and identify any last-minute adjustments needed