🎭Stage Management Unit 5 – Rehearsal Preparation

What's This Unit About?

• Focuses on the stage manager's responsibilities in preparing for and running effective rehearsals
• Covers key concepts and best practices for organizing and managing the rehearsal process
• Explores strategies for creating a productive and efficient rehearsal environment
• Emphasizes the importance of clear communication and collaboration with the creative team
• Highlights the stage manager's role in facilitating the director's vision and supporting the actors' work
• Discusses common challenges that may arise during rehearsals and how to address them effectively
• Provides practical tips and tools for staying organized and keeping the production on track

Key Concepts and Terms

• Rehearsal schedule: a detailed timeline outlining the dates, times, and goals for each rehearsal session
• Blocking: the process of determining and documenting the actors' movements and positions on stage
• Prop tracking: keeping a record of all props used in the production and ensuring they are available for rehearsals
• Line notes: documenting and communicating line mistakes or changes to the actors
• Rehearsal report: a daily summary of rehearsal activities, accomplishments, and any issues that need to be addressed
• Prompt book: a master copy of the script containing all blocking, technical cues, and other essential information
• Cue-to-cue: a rehearsal focused on running through the technical elements of the show, such as lighting and sound cues

Pre-Rehearsal Planning

• Review the script and production notes to familiarize yourself with the play's requirements
• Meet with the director to discuss their vision, expectations, and any specific needs for rehearsals
• Collaborate with the design team to ensure all necessary elements (set, props, costumes) will be available for rehearsals
• Create a contact sheet with the cast and crew's information for easy communication
• Develop a rehearsal calendar that aligns with the production timeline and accommodates the team's schedules
• Prepare a rehearsal checklist to ensure all essential tasks are completed before each session
• Coordinate with the production manager to secure rehearsal space and any required resources (piano, dance floor)

Creating the Rehearsal Schedule

• Break down the script into manageable rehearsal segments, focusing on specific scenes or acts
• Prioritize early rehearsals for table reads, blocking, and character development
• Schedule technical rehearsals closer to the opening to integrate lights, sound, and other design elements
• Allow sufficient time for run-throughs and dress rehearsals to ensure a smooth performance
• Consider the actors' conflicts and availability when creating the schedule
• Build in breaks and contingency time to accommodate unexpected delays or challenges
• Distribute the rehearsal schedule to all team members and update it as needed

Setting Up the Rehearsal Space

• Ensure the space is clean, well-lit, and temperature-controlled for the comfort of the cast and crew
• Arrange tables and chairs for table reads and production meetings
• Tape out the stage dimensions on the floor to help actors visualize the performance space
• Set up a props table and organize props for easy access during rehearsals
• Provide scripts, pencils, and other necessary materials for the cast and crew
• Create a designated area for the director and stage management team to work
• Establish clear entrances, exits, and pathways for actors to move through the space safely

Managing Rehearsal Resources

• Maintain an inventory of all rehearsal props, costumes, and equipment
• Coordinate with the props master to ensure all necessary props are available and in good condition
• Work with the costume department to schedule fittings and ensure costumes are ready for rehearsals
• Collaborate with the sound and lighting designers to plan and execute technical rehearsals
• Manage the rehearsal budget and track expenses related to space rental, materials, and equipment
• Communicate regularly with the production manager to address any resource needs or concerns
• Develop a system for labeling and storing rehearsal materials to keep the space organized

Communication During Rehearsals

• Foster a positive and respectful environment that encourages open communication among the team
• Provide daily rehearsal reports to keep all departments informed of progress, changes, and issues
• Take detailed notes during rehearsals to document blocking, technical cues, and other important information
• Communicate any script changes, line notes, or other updates to the cast and crew in a timely manner
• Use a call board or digital platform to post schedules, announcements, and other relevant information
• Facilitate communication between the director and actors to ensure clear understanding of notes and feedback
• Address any conflicts or concerns that arise during rehearsals promptly and professionally

Troubleshooting Common Issues

• Be prepared to adapt the rehearsal schedule if actors or key personnel become unavailable due to illness or emergency
• Have understudies or swing performers ready to step in if necessary to minimize disruptions
• Address any conflicts between cast or crew members promptly and work towards a resolution
• Communicate with the director if rehearsals are falling behind schedule and discuss strategies for catching up
• Have contingency plans in place for technical issues, such as equipment malfunctions or power outages
• Monitor the cast and crew's energy levels and adjust break times or rehearsal pacing as needed
• Maintain a positive and solution-oriented attitude when faced with challenges or setbacks

Putting It All Together

• Regularly assess the progress of rehearsals and make adjustments to the schedule or approach as needed
• Encourage a collaborative and supportive atmosphere where everyone feels valued and heard
• Maintain open lines of communication with all departments to ensure a cohesive and well-coordinated production
• Provide regular updates to the director and production team on the status of rehearsals and any issues that need attention
• Use the prompt book to track all blocking, technical cues, and other essential information for the production
• Conduct thorough cue-to-cue rehearsals to ensure smooth integration of all technical elements
• Celebrate milestones and successes along the way to keep the team motivated and engaged
• Reflect on the rehearsal process and gather feedback to continually improve your stage management skills